Editors Instructions
Editors can assign/unassign reviewers on-line, check to see if reviews have been submitted, view or download reviews for papers they are handling, send reminders to reviewers, make recommendations about acceptance, and access old reviews of resubmitted papers. Editors can also add reviewers as new users or modify their profiles. Editors assign PIN numbers to reviewers. Editors can perform a wide range of search and query functions and can share information about each others actions.

Logging on as Editor
Login via the Editor menu by clicking any of the functions (e.g. Manage Papers, Manage Users). You will need to use your assigned user name and password. The Editor password is not the same as a PIN. The password can be any number of alphanumeric characters.

Managing Users

Editors can add new Reviewers, change their data (e-mail, address, etc.) or change their PIN, drop them from eLANE, etc. They can modify Author data, but authors cannot be deleted. All Authors are automatically entered in the Reviewer database.

Like all users, Editors can change their own password or other data via the Update Profile function in the General menu.

An Editor cannot modify the password of authors.

CAUTION: Please refrain from modifying/deleting a user profile without the knowledge of that user.

Managing Papers
When you select Manage Papers, you will see two lists of papers: the first list is papers in the first review cycle and the second is papers in their second (or more) review cycle. All papers that have not been rejected, withdrawn or published appear in this list..

The list will show submission date, paper title, Author, paper ID, the number of Reviewers assigned, the number of reviews done for each paper (Rvw/Done), and the following four buttons:
  • Manage Review– use this button to search for and assign reviewers and to view completed reviews (see below)
  • Decision– use this button to make a decision about the acceptance/rejection of a paper.
  • Remind– use this button to send a reminder to a reviewer of a paper.
  • Status– use this button to look at details about a paper.

Making a Decision about a Paper
A recommendation about the acceptance of a paper can be made by an Editor at any time, regardless of the number of reviews returned.

To make a recommendation, click on the Decision button associated with the paper in the paper list under Manage Papers. Pull down to select the recommendation (Accept, Accept with revisions, Return for Major Rewrite, Reject, or Inappropriate). An e-mail message to the Author will be generated. You may edit it if you wish, giving rationale for your decision for example. Please note that the e-mail does not become a permanent record in eLANE.

Discussing a decision with the other Editor
Editors can make a preliminary recommendation whichh generates an e-mail to the other Editor, but does not record the recommendation. The Editors can discuss the paper, and either editor can enter a final decision. 
Managing Reviews and Reviewers
Assigning Reviewers
All functions related to assignment/unassignment of reviews are available via Manage Papers in the Editor menu.
Click in the Manage Reviews button next to any paper in the paper list.
You will see a list of any assigned Reviewers. Click on Add New. A new window will pop up. Click on the Search button (do not fill name directly).
There are two ways of searching for Reviewers:
  1. Search the Reviewer database by first and/or last name (default option)
  2. Search database by one or more technical areas. Make sure you click on Search by Technical Areas for this option.
In either case, all matches will be displayed. Before selecting a reviewer, the Editor has the option of looking at the reviewers workload. The Stats button shows up whenever the Editor does a reviewer search. Select the reviewers one at a time. Assign a Pin (4 digits) to each Reviewer and click Continue. An e-mail message to the Reviewer is generated. You can edit the message as appropriate and click Assign. Repeat this process for additional reviewers. Any number of reviewers can be assigned.
To add new reviewers not currently in the database go to Manage Users ->Add new Reviewer. Fill in all required fields (indicated in red) including the role of reviewer.
Once users are added as reviewers you should be able to find them through reviewer search.
Resubmitted papers in the second review cycle are handled in the same way as new papers. An Editor can see who the first cycle Reviewers were and how they reviewed the paper. The default is that resubmitted papers are sent to the original Reviewers.

Unassigning Reviewers
A reviewer can be unassigned for as long as that person’s review has not been submitted. This is done by choosing the“Unassign” button under “Manage Rvw” functions.

Send Reminders
Editors can send a gentle reminder to reviewers by clicking the button "Send Rmndr" under Manage Reviews.

Viewing Completed Reviews
Completed reviews for a paper in process can be viewed by going to “Manage Rvw.” If a review has been submitted its “View” button will be visible. Click on it to look at the review. Reviewers can now submit a supplementary document with the review and authors can submit "Author Response" for revised papers.

NOTE: To view a review, please go to the Manage Rvw page and click on the View button. To view supplementary attachment from reviewer, if one has been submitted, go to Paper Details.

Reports
Several query types are available in Reports under Editor menu.
  • Editor Statistics– The Editor specifies start and end date; the query returns 4 tables: Paper Statistics, Decision Statistics, Time Statistics and List of all papers submitted to RED between the two dates.
  • Journal Statistics– decision and time stats for the entire journal between two dates specified.
  • Reviewer Statistics– gives workload of the reviewer. Number of papers assigned, completed, in-process and not turned in.
  • Viewing the status of any paper by typing in its ID.- The paper must be one that the CE has authority over.


Checking status of your own papers
Editors can check the status of their own papers, or submit papers, while logged on as Editor. However, when using author functions, Editors will have only author privileges; for example, they will not be able to see reviewer names for their own papers.